{"id":2728,"date":"2025-02-10T08:55:30","date_gmt":"2025-02-10T07:55:30","guid":{"rendered":"https:\/\/chodigital.agency\/administrative-assistance-in-the-workplace-who-can-you-delegate-to-save-time\/"},"modified":"2025-02-10T09:05:16","modified_gmt":"2025-02-10T08:05:16","slug":"administrative-assistance-in-the-workplace-who-can-you-delegate-to-save-time","status":"publish","type":"post","link":"https:\/\/chodigital.agency\/en\/administrative-assistance-in-the-workplace-who-can-you-delegate-to-save-time\/","title":{"rendered":"Administrative assistance in the workplace: who can you delegate to save time?"},"content":{"rendered":"\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<p>According to a study carried out by <a href=\"https:\/\/www.sage.com\/fr-fr\/blog\/temps-perdu-taches-administratives-142-jours\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sage<\/a>, small and medium-sized businesses spend an average of <strong>142 days a year managing administrative tasks<\/strong>. What&#8217;s more, in the smallest structures, it&#8217;s often the manager who does it! Except that, as a company director, you have <strong>far more strategic matters to manage<\/strong>. And accumulating time-consuming and repetitive tasks not only wastes your time, it also generates stress and has <strong>a major impact on your productivity<\/strong>. The solution? <strong>Delegate these tasks<\/strong> to an administrative professional! But how do you choose the right profile? Should you hire in-house or outsource? To help you find the option best suited to your organization, here&#8217;s a comparison of the<strong>administrative support<\/strong> solutions<strong>available to companies<\/strong>, and our advice on how to make your decision.         <\/p>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>Why delegate or outsource administrative tasks?<\/strong><\/h2>\n\n<p>As a manager, your days are already full. And juggling <strong>strategic missions<\/strong> and <strong>administrative tasks<\/strong> isn&#8217;t always easy. Worse, it can even reduce your productivity. Wasted time, mistakes, stress&#8230; <strong>Administrative management<\/strong> is the bane of many small and medium-sized businesses.     <\/p>\n\n<p>Feeling like you can&#8217;t manage everything on your own? Perhaps it&#8217;s time to call on <strong>an administrative assistant<\/strong> to support you. Their role? To <strong>save<\/strong> you <strong>time on<\/strong> a day-to-day basis by taking on <strong>time-consuming, repetitive tasks<\/strong>. But that&#8217;s not all! Using a company administrative assistant can also reduce the risk of errors and<strong>improve your internal organization<\/strong>.       <\/p>\n\n<p>Here is a non-exhaustive list of tasks to be entrusted to an administrative support :  <\/p>\n\n<ul class=\"wp-block-list\">\n<li>organization, filing, archiving ;<\/li>\n\n\n\n<li>e-mail follow-up ;<\/li>\n\n\n\n<li>invoicing and reminders ;<\/li>\n\n\n\n<li>secretariat ;<\/li>\n\n\n\n<li>organizing diaries and schedules ;<\/li>\n\n\n\n<li>order supplies ;<\/li>\n\n\n\n<li>accounting&#8230;<\/li>\n<\/ul>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>Who can take care of the company&#8217;s administrative procedures?<\/strong><\/h2>\n\n<p>There are a number of administrative support solutions available to companies. Administrative assistant, executive assistant, office manager&#8230; Let&#8217;s explore your options in a little more detail. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Option 1: Hire an in-house administrative assistant<\/strong><\/h3>\n\n<p>Integrating <strong>an administrative assistant<\/strong> into your team is ideal if you need someone to help with day-to-day management. E-mail follow-up, secretarial work, invoicing&#8230; They can take on a wide range of tasks to <strong>optimize your<\/strong> internal <strong>administrative management<\/strong>.   <\/p>\n\n<p>However, hiring a new employee involves <strong>significant costs<\/strong> (recruitment, salary, training, etc.). So make sure beforehand that your needs require this financial commitment over time. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Option 2: Use a freelance secretary or virtual assistant<\/strong><\/h3>\n\n<p>You don&#8217;t need someone full-time? By outsourcing your administrative management, you can define a working time according to your real needs. You can even hire an <strong>outside service provider <\/strong>for just a few hours a week.    <\/p>\n\n<p>The advantage? Better <strong>cost control<\/strong>, <strong>cutting-edge expertise<\/strong> and an efficient professional right away! Perfect for delegating <strong>specific administrative tasks <\/strong>such as bookkeeping, debt collection, payroll management, etc.    <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Option 3: Work with a freelance office manager<\/strong><\/h3>\n\n<p>Unlike a virtual administrative assistant or freelance secretary, an office manager has <strong>more strategic expertise<\/strong>. So, as well as taking charge of your administrative tasks, he or she can also support you in more demanding missions: <a href=\"https:\/\/chodigital.agency\/en\/7-hr-tasks-you-can-and-should-delegate-to-an-office-manager\/\">HR<\/a>, financial management, steering, process optimization, etc. <\/p>\n\n<figure class=\"wp-block-image aligncenter is-resized\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXckOJ5_b1KEY5aw4mqvz2L79C1_Tpz4aXroR4h2Ly1JAC8VIP5oufuT_NDFaG7asaNhrbw0o_XKEuMJRCpgmENErBmk7zbyx9Dc4l0ug9qukSp1eRqCdi6RMi1MBFAU8xPHCRdfBg?key=04uVtG7zLi1_wDjIJUduobTX\" alt=\"a professional who provides administrative assistance to a company\" style=\"width:382px;height:auto\"\/><figcaption class=\"wp-element-caption\">\u00a9 Freepik<\/figcaption><\/figure>\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Administrative assistance for companies: comparison<\/strong><\/h3>\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td>Benefits<\/td><td>Disadvantages<\/td><\/tr><tr><td>Salaried administrative assistant<\/td><td>&#8211; Full-time presence on your premises<br\/>&#8211; Strong involvement in your company<br\/>&#8211; Good integration into the existing team<\/td><td>&#8211; Significant costs <br\/>&#8211; Long-term financial commitment<br\/>&#8211; Time required for training and supervision<\/td><\/tr><tr><td>Freelance secretary<\/td><td>&#8211; Costs adapted to your needs<br\/>&#8211; No need for training or supervision<br\/>&#8211; Specialized expertise depending on the task<br\/>&#8211; Time savings thanks to autonomous professionals<\/td><td>&#8211; Less integration with the internal team<br\/>&#8211; Less direct control over assignments<br\/>&#8211; Dependence on an external service provider for key tasks<\/td><\/tr><tr><td>Freelance office manager<\/td><td>&#8211; Broader expertise <br\/>&#8211; Strategic vision to optimize processes<br\/>&#8211; Flexibility for one-off or recurring assignments<br\/>&#8211; Costs adapted to needs<\/td><td>&#8211; Less availability than a full-time employee<br\/>&#8211; Less integration into the corporate culture<\/td><\/tr><\/tbody><\/table><\/figure>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>Administrative support for companies: how to choose the right option and the best profile?  <\/strong><\/h2>\n\n<p>Here are a few tips to help you choose the right administrative support solution.<\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Define your administrative management needs<\/strong><\/h3>\n\n<p>To begin with, it&#8217;s important to <strong>define your expectations<\/strong> precisely. To do this, a number of criteria need to be taken into account, including :   <\/p>\n\n<ul class=\"wp-block-list\">\n<li>the nature of the tasks to be delegated ;<\/li>\n\n\n\n<li>the volume of these tasks ;<\/li>\n\n\n\n<li>your budget ;<\/li>\n\n\n\n<li>the size of your company ;<\/li>\n\n\n\n<li>whether or not a physical presence is required.<\/li>\n<\/ul>\n\n<p>Just want to<strong> save time<\/strong>? A virtual assistant takes care of all your recurring, time-consuming tasks on a limited budget. <\/p>\n\n<p>Are you looking for a true <strong>strategic partner<\/strong>? Working with an office manager may be just what you&#8217;re looking for. They&#8217;re the ideal partner for fast-growing start-ups!  <\/p>\n\n<p>Finally, in a more established company such as an SME, a <strong>substantial administrative volume<\/strong> may justify hiring a full-time employee.<\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Target essential soft and hard skills<\/strong><\/h3>\n\n<p>Managing administrative tasks requires a great deal of<strong> rigor and organization<\/strong>, but that&#8217;s not all! Autonomy, adaptability, initiative, interpersonal skills, mastery of specific software&#8230; List the <strong>skills <\/strong>you&#8217;re looking for in your future employee&#8217;s profile to help you find the right person. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Choose between hiring or outsourcing your administrative management<\/strong><\/h3>\n\n<p><a href=\"https:\/\/chodigital.agency\/en\/working-with-a-freelancer-why-go-direct-with-a-service-provider\/\">Working with a freelance service provider<\/a> has the advantage of giving you greater <strong>flexibility <\/strong>in your collaboration. In contrast, <strong>hiring an employee on a permanent or fixed-term contract<\/strong> involves higher fixed costs, as well as a long-term commitment.   <\/p>\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td>Benefits<\/td><td>Disadvantages<\/td><\/tr><tr><td>CDI<\/td><td>Stability<br\/>Reliability<\/td><td>Fixed costs<br\/>Payroll costs<\/td><\/tr><tr><td>CDD<\/td><td>Short-term flexibility<\/td><td>Lack of continuity<\/td><\/tr><tr><td>Freelance<\/td><td>Flexibility<br\/>Targeted expertise<br\/>Better cost control<\/td><td>No full-time presence<br\/>Less control over work performed<\/td><\/tr><\/tbody><\/table><\/figure>\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>Find the best candidates to delegate your administrative tasks<\/strong><\/h3>\n\n<p>Whether you&#8217;re recruiting in-house or outsourcing, there are several solutions to help you find the right profile:  <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>recruitment agencies<\/strong>: true headhunters, they offer you qualified profiles that perfectly match your expectations;<\/li>\n\n\n\n<li><strong>professional social networks<\/strong>: with <a href=\"https:\/\/chodigital.agency\/en\/how-to-recruit-on-linkedin-in-2024-the-complete-guide-for-vse-and-sme-managers\/\">LinkedIn<\/a>, you can search by profile type, location or business sector;<\/li>\n\n\n\n<li>the <strong><em>job boards <\/em><\/strong>Platforms such as <a href=\"https:\/\/fr.indeed.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Indeed<\/a>, <a href=\"https:\/\/www.hellowork.com\/fr-fr\/\" target=\"_blank\" rel=\"noreferrer noopener\">HelloWork <\/a>or <a href=\"https:\/\/www.welcometothejungle.com\/fr\" target=\"_blank\" rel=\"noreferrer noopener\">Welcome To The Jungle<\/a> allow you to publish a job offer containing all the specific criteria of your search;<\/li>\n\n\n\n<li><strong>freelance platforms<\/strong>: if you&#8217;re looking for a freelance service provider, these platforms list hundreds of freelance profiles<a href=\"https:\/\/www.malt.fr\/\" target=\"_blank\" rel=\"noreferrer noopener\">(Malt<\/a>, <a href=\"https:\/\/www.upwork.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Upwork<\/a> or <a href=\"https:\/\/fr.fiverr.com\/cp\/home-fr2?utm_source=google&amp;utm_medium=cpc-brand&amp;utm_campaign=g_fr-fr_brand_desktop_exact&amp;utm_term=one-fiverr_(exact)&amp;utm_content=AdID%5E635543019533%5EKeyword%5Efiverr%5EPlacement%5E%5EDevice%5Ec&amp;caid=10440040944&amp;agid=103921184072&amp;ad_id=635543019533&amp;kw=fiverr&amp;lpcat=&amp;show_join=true&amp;gad_source=1&amp;gclid=CjwKCAiA2JG9BhAuEiwAH_zf3kkYpWjuEqVVIyb4Snrp0LCpQrsGXTwImPAEmVBmByuoC9_dgjg8ehoCpx8QAvD_BwE\" target=\"_blank\" rel=\"noreferrer noopener\">Fiverr<\/a> are the best-known).<\/li>\n<\/ul>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>How much does administrative assistance cost?<\/strong><\/h2>\n\n<p>Here is a price range for the different solutions:  <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Salary for an<\/strong> in-house <strong>administrative assistant<\/strong>: between \u20ac1,800 and \u20ac2,500 gross per month;<\/li>\n\n\n\n<li><strong>Cost of a freelance secretary<\/strong> or virtual assistant: from \u20ac200 per month for a recurring subscription and depending on the service;<\/li>\n\n\n\n<li><strong>Freelance office manager rates<\/strong>: between \u20ac300 and \u20ac800 per day, depending on the assignment.<\/li>\n<\/ul>\n\n<p>While all these solutions can represent a substantial cost for your company, keep in mind that they are a real investment in terms of time savings, efficiency and growth.<\/p>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>5 steps to successful administrative delegation  <\/strong><\/h2>\n\n<p>To make sure your collaboration is effective, we recommend you follow these 5 steps.<\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>1. Clearly identify your priorities<\/strong><\/h3>\n\n<p><strong>List precisely the tasks <\/strong>you want to delegate (invoicing, HR management, process optimization&#8230;). This first step is essential to help you target the right profile. What&#8217;s more, it will help you get your collaboration off to a good start.  <\/p>\n\n<figure class=\"wp-block-image aligncenter is-resized\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcoEETIuuPrDoHp5q-fjg_8-0OiL0MyPlEvAQUq_gWVcGzApVBhIp_ustk4ZCfyjVIgGXyZ0gWxwN9QJjiAiypQ_vCSC8aBrPwfU6gaWvC4Qr7yBDrqFLwC9kNMWEqTjjnFNDWS0A?key=04uVtG7zLi1_wDjIJUduobTX\" alt=\"Administrative assistant who handles many tasks at once\" style=\"width:422px;height:auto\"\/><figcaption class=\"wp-element-caption\">\u00a9 Freepik<\/figcaption><\/figure>\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>2. Test before you commit<\/strong><\/h3>\n\n<p>If you use an external service provider, start with a <strong>one-off assignment<\/strong> before opting for regular collaboration. This will enable you to check that your new partner has the <strong>skills <\/strong>you need, and that their <strong>working methods <\/strong>are suitable for you. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>3. Take care of your employee&#8217;s onboarding<\/strong><\/h3>\n\n<p>Whether you&#8217;re an employee or a freelancer, take the time to <strong>welcome your new collaborator<\/strong>. Whether in person or virtually, make sure you give them all the information they need about your company and your <strong>values <\/strong>, so that they can quickly become effective. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>4. Use the right tools for efficient administrative management<\/strong><\/h3>\n\n<p>Many <strong>project management tools<\/strong> help you assign the tasks you want to delegate and track their progress. You can use <a href=\"https:\/\/chodigital.agency\/en\/top-7-best-online-collaborative-tools-to-optimize-your-productivity\/\">online collaborative tools<\/a> like Trello, Notion or Slack, for example. <\/p>\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\"><strong>5. Evaluate and adjust as the business evolves<\/strong><\/h3>\n\n<p>After a few months, it&#8217;s time to take stock of the benefits you&#8217;ve gained, and the areas where you can still improve.  <\/p>\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\"><strong>Conclusion: which administrative support solution for your company?<\/strong><\/h2>\n\n<p>While recruiting an in-house employee ensures a daily presence and total immersion in your corporate culture, <strong>working with a freelance service provider<\/strong> gives you greater flexibility throughout your collaboration. Whether you&#8217;re a start-up, a small business or an SME, don&#8217;t take this choice lightly &#8211; it can have a real impact on your productivity and profitability!   <\/p>\n\n<p>At <a href=\"https:\/\/chodigital.agency\/en\/\">CHO Digital<\/a>, our <a href=\"https:\/\/chodigital.agency\/en\/what-does-an-office-manager-really-do\/\">freelance office managers<\/a> can help you with all your <strong>administrative and strategic needs<\/strong>. Contact us to discuss your needs! <\/p>\n","protected":false},"excerpt":{"rendered":"<p>According to a Sage study, small and medium-sized businesses spend an average of 142 days a year managing administrative tasks. The solution? Delegate these tasks to an administrative professional!  <\/p>\n","protected":false},"author":2,"featured_media":2725,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2728","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-non-classifiee"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administrative assistance in the workplace: who can help me?<\/title>\n<meta name=\"description\" content=\"Feeling overwhelmed by the administrative side of your business? Administrative assistant, freelance office manager, freelance secretary... 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